Business Title

Financial Associate / Jr. Grants Manager

Auto req ID

48634BR | Apply via Harvard Careers


Harvard Medical School


USA - MA - Boston

Job Function


Time Status


Schedule 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm


Biomedical Informatics

Salary Grade



55 - Hvd Union Cler & Tech Workers

Duties &

The Financial Associate/Jr. Grants Manager will join a growing team supporting the Department of Biomedical Informatics (DBMI), a rapidly expanding organization with a unique research and education mission. Primary duties will involve managing small grants portfolios and discretionary funds, and overseeing all aspects of the Account Payable transactions including vendor setup, invoice payments, corporate card reconciliations, and reimbursements.  This position affords an excellent opportunity to engage in and contribute to the administration of a world-leading research enterprise.  Reports to the Director of Finance. The successful candidate will provide financial service for DBMI using Harvard's financial systems. Serves as primary liaison to processes daily sponsored related financial transactions using Concur and HCOM. Serves as a source of information on policies, restrictions, and accounting procedures. Interprets policy and procedures for compliance with University requirements and advises faculty, students, and staff on existing options or alternatives. Processes payments of all vendor invoices and works with them as necessary. Processes weekly P Card reconciliations. Prepares reimbursement and reconciles Corporate Card accounts for faculty and staff using the Concur program. Runs detail listings and other reports from CREW and OBI, and processes journals in General Ledger to correct errors and allocate costs. Oversees and monitors balances of DBMI gift funds and assist visiting faculty members’ financial needs.  Provides accurate information about the GLACIER process and set up vendor when it is needed. Manages the yearly equipment inventory and archiving process throughout the year. The Financial Associate/Jr. Grants Manager will be responsible for all pre- and post-award management for a specific grants portfolio. Pre-award responsibilities include proposal preparation and review of application requirements. The pre-award responsibilities include identifying and disseminating funding opportunities, proposal and budget development, application submission, and interaction with the Harvard Medical School Sponsored Programs Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creates relevant and applicable sub-agreements; follows up with negotiation and execution, and ensuring compliance with federal and University cost principles.  Jr. Grants Manager will manage, tracks, and reports on the progress of all research related contract to Harvard stakeholders and OSP Staff.  Interpretation of award and offering information in the best interest of HMS and the Principal Investigator is also much encouraged. Jr. Grants Manager responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on administrative and fiscal policies and procedures.   Performing special projects and other duties as assigned. 

Basic Qualifications

Three years finance, accounting or administration experience required.

Additional Qualifications

College degree preferred. 3 years of sponsored grant accounting experience preferred. Computer competency including Word and Excel, experience with Harvard's system including Crew, Concur, OBI, HCOM, and PeopleSoft. Ability to work independently with minimal supervision, detail oriented, with the ability to work under the pressure of tight deadlines and high work volume. Must have excellent organizational and communication skills, and must be a demonstrated team player. Sponsored research experience helpful.

Additional Information

Harvard offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position. 

Pre-Employment Screening


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.