Business Title

Senior Grants Manager

Auto req ID

48635BR | Apply via Harvard Careers


Harvard Medical School


USA - MA - Boston

Job Function


Time Status



Biomedical Informatics

Salary Grade



55 - Hvd Union Cler & Tech Workers

Duties &

The Senior Grants Manager (SGM) will join a growing team supporting the Department of Biomedical Informatics (DBMI), a rapidly expanding organization with a unique research and education mission. Primary duties will involve overseeing all aspects of a complex grant portfolio performing tasks in support of more complex, multi-faceted or non-standard proposals, both federal and non-federal. Review documents to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and university policies to identify risk, mitigate submissions errors, and meet sponsor submission standards.  This position affords an excellent opportunity to engage in and contribute to the administration of a world-leading research enterprise. The SGM will be responsible for all pre- and post-award management for a specific grants portfolio. Pre-award responsibilities include proposal preparation and review of application requirements. The pre-award responsibilities include identifying and disseminating funding opportunities, proposal and budget development, application submission, and interaction with the Harvard Medical School, Sponsored Programs Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creates relevant and applicable sub-agreements; follows up with negotiation and execution, and ensuring compliance with federal and University cost principles.  The SGM will prepare multiple financial reports (including ad hoc reports) for use in planning and decision making. The SGM will manage, tracks, and reports on the progress of all research related contract to Harvard stakeholders and OSP Staff.  Interpretation of complex award and offering information in the best interest of HMS and the Principal Investigator is also much encouraged. The SGM’s responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures. The SGM will maintain strong relationships with SPA and OSP to ensure compliance with HMS, University, and sponsor regulations.   Performing special projects and other duties as assigned.

Basic Qualifications

Four years’ experience managing a range of award types in a research environment, with both pre-award and post-award experience.

Additional Qualifications

Bachelor’s Degree preferred.  Certified Research Administrator (CRA) preferred, as is knowledge of Harvard financial systems, operations and policies. Experience with NIH and NSF awards, policies and procedures, and is strongly preferred. Strong working knowledge of federal circulars A21 and A110 are required. This position requires excellent interpersonal, organizational, and troubleshooting skills, strong financial skills and attention to detail. The ideal candidate is self-directed, possesses the ability to use a high degree of judgment, can prioritize duties and meet multiple deadlines and handle complex and sensitive information with discretion. Excellent written and verbal communication skills, strong analytical, interpersonal, and organizational capabilities are required. Candidates must be fully proficient in the use of Excel, Word, and PowerPoint and must be comfortable using complex reporting, financial and accounting systems. Must be a team player with a strong service-oriented attitude.

Additional Information

Harvard offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position. 

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EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.